Management Support Services

Composition

As per approved model (1) the department comprises of the following sections Administration, Human Resources, County Administration, Information, Public Relations & ICT , Office Support Services, Registration of Births, Deaths and marriages, Assets and facilities management, Records management and Resource centre.

Mandate

The Legal mandate of Management support services is related to that of the District Council which is clearly spelt out in various legal frameworks including the Constitution of Uganda (1995) Article 176-207, the Local Government Act CAP 243 Section 4(2), and 31(1)-(7), Section 36(1) and Part 2 and 3 of the second schedule as well as Part iv sections 31-45 (Ref Uganda constitution)

Functions

-          Initiation and formulation of district policies, systems, structures, and procedures for service delivery and submitting to council for approval

-          Interpretation of government policies and council decisions and communicating to relevant offices

-          Formulation of projects, development plans and work-plans and monitoring implementation

-          Monitoring and evaluation of council projects in lower local governments

-          Implementing government and council policies and ensuring their accomplishment

-          ICT support and public relations

-          Production of statistics and other information relevant to the operations of a district

-          Support for and implementation of poverty alleviation programmes in the District

-          Offering technical; advice to council.

-          Promotion of a democratic and accountable local government and peace in the district

-          Preparing and holding national celebrations and functions

-          Integrating departmental plans into one District development plan

-          Monitoring and guiding operations of lower local governments

-          Carrying out staff performance appraisal and recommending for appropriate action including promotions, confirmations, demotions, and discipline

Staffing levels

S/No.

Position

Filled

Vacant

Total

1.       

Chief Administrative Officer

1

0

1

2.       

Deputy Chief Administrative officer

1

0

1

3.       

Principal Assistant Secretary

1

0

1

4.       

Assistant Chief Admin Officer

0

1

1

5.       

Senior Assistant Secretary

6

2

8

  1.  

Town Clerk

1

4

5

  1.  

Parish Chief

48

0

48

  1.  

Principal Human Resource Officer

1

0

1

  1.  

Senior Human Resource Officer

1

0

1

  1.  

Human Resource Officer

1

0

1

  1.  

Senior Procurement Officer

1

0

1

  1.  

Procurement Officer

1

0

1

  1.  

Senior records officer

0

1

1

  1.  

Records Officer

1

0

1

  1.  

Assistant Records Officer

2

0

1

  1.  

Personal Secretary

1

0

1

  1.  

Senior Information Officer

1

0

1

  1.  

Senior information Technology Officer

1

1

1

  1.  

IT Officer

1

0

1

  1.  

Office Attendant

18

0

10

  1.  

Driver

11

0

11

 

 

 

Sector-specific Development Objectives,

1.     To ensure coordination, implementation, Monitoring & Evaluation for effective and efficient service delivery.

2.      To ensure timely payment of staff salaries

3.      To avail conducive working space to staff.

4.      To ensure effective mobility of staff.

5.      To ensure timely accountability for district resources and finance

6.      To ensure improved effective communication.

7.      To ensure security for personnel and property of Kamwenge District administration.

8.      To perform statutory functions enjoined by law on the office of the Chief Administration Office.

9.      To ensure information sharing within and outside the district.

10.  To ensure timely payment of staff salaries.

11.  To maintain HR records and other information.

12.  To attract, develop, motivate and maintain a competent workforce.

13.  To ensure human resource development

14.  To ensure improved effective communication

 

DEVELOPMENT OUTPUTS

 Management Support Services

1.      Salaries paid by every 28th day of the month.

2.      Files from Administrator General handled.

3.      Government programmes implemented.

4.      Meetings with sub county chiefs coordinated.

5.      Staff appraisal meetings held.

6.      Work plans and budgets prepared.

7.      Mentoring visits done.

8.      Maintenance of computer  hardware’s and software’s

9.      Visits made to ministries.

10.  Ordinances formulated.

11.  Court cases followed in consultation with the office of Attorney General.

12.  National and District celebrations organised.

13.  Consultation and sensitization meetings held.

14.  Sub county administration coordinated

15.  Government projects and programs monitored

16.  Meetings of rewards and sanction committee held

17.  Proper and safe custody of records maintained

18.  Security of assets maintained.

19. 

Increased the level of awareness at district level of information security threats and best practices that can be adopted to safeguard data.